Appendix 4.
Self-assessment checklist for NHS bodies

The checklist on the next few pages sets out some high-level statements about asset management based on issues raised in the report. NHS bodies should assess themselves against each of the statements and consider which statement most accurately reflects their current situation. This approach will enable NHS bodies to identify what actions need to be taken forward.

Not in place and action needed
Not in place but action in hand
In place but needs improving
In place and working well.

Issue
	Assessment of current position
	Comment to support or explain your statement
	
	No – action needed
	No – but action in hand	Yes – in place but needs improving
	Yes – in place and working well
	Not applicable
		
Are arrangements set out stating what type of performance information on assets should be provided to the board and when?
							
Are there strategies for equipment, IM&T, vehicles and estate? If yes, was the strategy developed using national guidance and/or other sources of good practice such as the Royal Institute of Chartered Surveyors Public Sector Asset Management Guidelines?
							
Is there a corporate asset management strategy or plan that covers all assets?
							
Does the estate strategy meet the criteria set out in the SGHD Property Management Policy?
							
Are there agreed procedures in place with Community Health Partnerships for gathering data on the independent estate (GPs, dentists, pharmacists and opticians)?
							
Are there procedures in place setting out when and in what way, surveys of the estate will be carried out for condition, statutory compliance, functional suitability and space utilisation?
							
Are the performance measures for assets used by the board comparable with other boards to allow benchmarking?
							
Is there a strategy for backlog maintenance and is this costed and linked into the long-term financial strategy of the board?
							
Can the board identify the split between planned and reactive maintenance?:

How does the board’s performance compare to good practice (60 per cent planned vs 40 per cent reactive)?
Can the board identify the causes of any weighting towards reactive spend?
Does the board have a plan to address any imbalance, and is this signed off by the board?							
Are there criteria in place for capital investment bids that require:

whole-life costing to be considered and set out in business cases?
life-cycle maintenance to be considered and set out in business cases?							
Is there a design action plan in place? If yes, has this plan been examined by Architecture and Design Scotland?
							
Are there design champions in place at both board level and supporting technical level?
							
Does the board have a plan and timetable which sets out:

the level of estate compliance with the Disability Discrimination Act?
the financial requirements for achieving compliance?
the board’s approach to achieving compliance?							
Are there plans in place to train all estate staff in equality and diversity issues?
							
Are there procedures in place setting out when relevant stakeholders should be consulted and involved, who should be consulted and involved and at what stage in estates projects?
							
Does the board have a strategy for addressing future estate workforce capacity issues?

Self-assessment for improving asset management
The last column in the checklist can be used to record sources of evidence, supplementary comments to support your assessment or to highlight areas of interest, etc.